Users can set access permission options, such as None, Read, Read+Write, and Owner permissions from the Share Calendar option. Scheduling permissions options, such as None, Check Availability, Invite, and Manage are set from the Privacy Settings option.
To set the privacy settings:
Select a calendar from My Calendars.
Note - Do not select a calendar from the Subscribed list of calendars. Privacy Settings are associated with the user not with the calendar.
Click the down arrow next to Calendar Properties icon from the Calendar toolbar in two-pane layout.
Click Calendar Properties from the Actions drop-down list on the Calendar toolbar in three-pane layout.
Choose from the following options:
Calendar Properties: Provide the basic information about the calendar.
Share Calendar: Provide access permissions for your calendar.
Privacy Settings: Provide scheduling permissions for all your calendars.
Select Privacy Settings to set the scheduling permissions.
The Privacy Settings dialog appears.
Note - If the Privacy Settings option is disabled in the Calendar Properties menu, it's because you selected a Subscribed calendar instead of a calendar from the My Calendars list.
In the Settings For field, select the user whose calendar you are setting user access permissions. The default is your calendar. If you have been granted permission to manage someone else's calendar, from the corporate address book, select the user from your address book who has given you permissions to manage calendar privacy settings. With these permissions, you are able to view, update, and save the user's privacy settings. If you view the privacy settings of a calendar for a user who has not authorized you to manage privacy settings, the following error appears: "You do not have permission from this user to perform this action."
You can set privacy settings for all users by selecting the Access Permissions option next to Anyone. Click the ( + ) icon at the end of the row to add a user. Enter the user name and then set privacy settings.
Click the down arrow in the Access Permissions option.
The following options appear.
None: Select this option if you do not want grant any scheduling permissions.
Check Availability: Select this option if you are allowing other users to check your availability. This option only displays your status (free or busy). The event details are not visible to others.
Invite: Select this option to enable other users to invite the user to a calendar event. This permission also includes the Check Availability access permission.
Manage: Select this option to enable other users to manage your scheduling and privacy settings.
Add or remove rows by clicking plus or minus provided at the end of each row.
Click Save.
The privacy settings are set.