To create an event:
From the Calendar toolbar, click New Event.
A blank event tab appears.
In the Title field, enter a title for the event.
From the Calendar list, select the calendar in which you want to create the event. If you have shared or subscribed calendars, they appear in the drop-down list.
Select the date on which you want to schedule this event by clicking in the text area provided in the Start section.
To select a date:
A mini calendar opens when you place the mouse cursor in the text area. Select the date on which you want to schedule the event. On selecting the date from the mini calendar, the date is automatically entered in the format configured for displaying dates. You can navigate to the next or previous months by clicking the arrow keys. You can also select the year from the bottom of the mini calendar.
Or, enter in the date in the text area.
Enter the time at which you want to schedule this event provided in the adjacent window. Or, click top and down arrow keys provided. This option is available only when the event is not an entire day event.
If the event is scheduled for an entire day, select the check box provided for the All Day event.
Do any of the following:
Attach a file. From the event toolbar, click Attach and select a file to attach from the dialog box. To remove an attachment, click Remove beside the attachment.
Configure the event to recur. Click Recurrence. See How Do I Create a Recurring Event? for more information.
Configure a reminder. Click Reminder. See In What Ways Can I Receive Reminders and How Do I Set Them? for more information.
Specify the time zone in which you want to schedule this event. Click Time Zone. The Time Zones window appears with a drop-down list of all the time zones. Select the time zone from the drop-down list and click Set. To know more about how to schedule an event at a different time zone other than your calendar time zone, see How Do I Schedule an Event in a Time Zone Other Than my Calendar Time Zone?.
In the Location field, specify a location for the meeting.
In the Description field, enter a description of the meeting.
From the Event is list, specify the visibility of the event:
Public: Events that are visible to all the calendar subscribers. By default, all events are public.
Private: Events are visible only to the participants of the event.
Show Date and Time Only: Events that only display the date and time of the event to other users.
From the Show as list, specify your availability during the event:
Busy
Free
Some deployments are configured such that calendar events configured as busy time automatically change your Instant Messaging status to Do Not Disturb. Ask your administrator if this feature is enabled.
Configure the calendar event with one or more categories:
From the Event Type list, specify one or more categories. For example, you can classify a calendar event as an Appointment and Personal.
From the text field below the Event Type list, enter one or more custom categories, separated by a comma. For example, in addition to the Appointment and Personal categories, you could also classify a calendar event with Medical and XRay by entering Medical, XRay.
(Optional) Add attendees to your event:
Select attendees or groups from any of your address books. Specify individual contacts (by name or email address) or groups. Enter attendee names into the Invitation field or select the address book icon and search your address books.
The attendees you select appear in a list beneath the Invitation field. You can filter the list.
By default, attendees you add to an event are marked as mandatory participants. To change an attendee's participation:
From the list of invited attendees, select the drop-down to the right of an attendee's name.
From the context menu, select Mark Attendee as Optional.
For an optional attendee, the context menu shows Mark Attendee as Mandatory option. Select Mark Attendee as Mandatory from the context menu to change an attendee's participation.
Click Save.
The event is created. A notification is sent all attendees.